Overview
Once the system generates a print edition, you can adjust the content before it goes to press. This article covers how to create new versions and manual drafts, manage individual events on the print page, and swap artwork for a specific edition.
This feature is for partners who have Premium Print enabled. For setup and configuration, see Premium Print Configuration and Setup. For a general overview, see Premium Print Calendars for Your Publication.
Viewing Your Editions
After completing your print configuration, the Print tab shows your upcoming and past editions. You can select Next Edition to view what's queued, or All Editions to browse your full history. Each edition displays its version number, creation date, event selection counts, and status.
New Version vs. Manual Draft
There are two ways to create a fresh print page from an existing edition, and they pull data differently.
Create New Version
Selecting Create New Version copies the current edition's data, including any sub-edits you've already made to event titles, descriptions, images, or print status. Use this when you want to refine what you've already been working on without losing your changes.
Create Manual Draft
Selecting Create Manual Draft pulls fresh data from your live event list, replacing any sub-edits from the current version. Use this when new events have been posted to your calendar since the current version was created, or when you've added new artwork to the edition and need the system to pick it up.
Tip: If you're unsure which to use — if you want to keep your edits, use New Version. If you want a clean slate with the latest data, use Manual Draft.
Managing Events on a Print Page
After creating a new version or manual draft and before generating the PDF, you can manage which events appear and how they're displayed. Select Manage Events for the version to open the event list, where you can sort and filter through all included events.
Sub-Editing Events
For any event in the list, select Sub-Edit to modify:
- Title — Adjust the event name as it will appear in print
- Print Status — Change whether the event is Featured, Editor's Pick, Editor's Voice, or a standard listing
- Tickets — Update ticket price information
- Start time and End time — Adjust the displayed event times
- Summary — Edit the event description
- Venue name, Venue address, Town, and Country — Update location details
Note: To change the image used for an event, save your sub-edits first, then select the pencil icon on the event's image in the list view. The image change only saves from the list view, not from within the sub-edit form.
Removing Events from Print
If there are events you don't want included in the print page, you can use Manage Events to bulk reject them. This prevents the system from placing those events on the page without affecting their status on your online calendar.
Per-Edition Artwork
You can override your regular artwork for any specific edition using the Artwork tab when viewing that edition. Artwork uploaded here replaces the default artwork from your configuration for that print run only.
If you upload per-edition artwork after the print deadline has passed, select Create Manual Draft to generate a new version that includes the updated artwork.
For details on artwork slots, sponsorship ads, and generic ads, see Print Ad and Ad-Bar Options.
Generating and Finalizing
Once you're satisfied with the event selection and artwork for a version, select Generate to build the PDF. You can preview and download it using Download PDF. When everything looks right, select Finalize to mark the edition as complete and trigger delivery to your editors' email addresses.
If you don't make any manual adjustments, the system will automatically generate and deliver the print-ready PDF on your configured schedule — no action required.