Overview
Evvnt's Premium Print feature turns your online events calendar into a print-ready PDF that lands in your editor's inbox on a recurring schedule. Whether you publish a weekly newspaper, a monthly community magazine, or printed flyers for local distribution, Premium Print gives you a professionally formatted calendar page with minimal hands-on effort.
This feature is available to Site Partners who have the print add-on enabled for one or more of their calendars. It is managed by admins and editors through the calendar editor section, with initial template setup coordinated through your Evvnt account contact.
What You'll Accomplish
- Receive automated, print-ready PDF calendar pages on your publication schedule
- Curate which events appear in print using the same editorial tools you use for your online calendar
- Monetize your print calendar with sellable sponsorship ad placements
- Drive readers from your printed page to your online calendar for expanded listings, event submissions, and paid featured placements
Decisions to Make Before You Start
- Page dimensions and layout — How large is your print area, how many columns do you need, and what margins apply?
- Publication schedule — What day and time does your print-ready PDF need to arrive, and how frequently (weekly, fortnightly, or monthly)?
- Date range — How many days of upcoming events should each edition cover?
- Ad strategy — Will you sell sponsorship ads for the print page, use a generic house ad promoting your online calendar, or start without ads?
How It Works
Premium Print connects your online calendar data to a print template. The system pulls events from your calendar, applies your editorial selections — Featured events, Editor's Picks, and Editor's Voice — and assembles them into a formatted PDF. That PDF is emailed to the address you specify, on the schedule you configure.
The editorial workflow is the same one you already use for your online calendar. Events highlighted in your editor options are automatically reflected in the print output. Premium events — those where the organizer has purchased a featured placement — are included automatically.
Getting Started and Configuration
Your Evvnt account contact will work with you to build your initial print template using your page dimensions, logo, ad artwork, and publication schedule. Once the template is active, the Print tab in your calendar editor section is where you manage and update all of these settings at any time. For the full onboarding checklist and step-by-step configuration details, see Premium Print Configuration and Setup.
Curating Events for Print
Your print page is populated from the same event data you manage in your calendar editor section. The system fills the page automatically, but you control which events are prioritized through editorial highlighting. The recommended target for each edition is 10 Featured events, 5 Editor's Picks, and 1 Editor's Voice across the date range. For details on highlighting and managing events, see Manage Events.
A Print Selection indicator in your editor options shows whether you've reached the right balance of highlighted events. When all categories show green, your content is ready for the next edition.
Fine-Tuning Your Print Pages
After the system generates an edition, you have options to adjust it before it goes to press. You can create a new version or a manual draft, manage individual events (including sub-edits to titles, descriptions, images, and print status), and swap in custom artwork for a specific edition.
The distinction between a new version and a manual draft matters: a new version reuses the current edition's data and any sub-edits, while a manual draft pulls fresh data from the live event list. For full details, see Print Page Fine-Tuning Options.
Ad Placements and Monetization
Each print template supports one or more ad spaces that can be used to generate revenue or promote your online calendar. You can place a Sponsorship Ad sold to a local advertiser, or use a Generic Ad that promotes your online calendar and invites potential advertisers to contact you about the space.
Ad artwork can be set as a default in your print configuration (used for every edition) or uploaded per-edition through the Artwork tab. Per-edition artwork overrides the default for that specific print run. For setup details and examples, see Print Ad and Ad-Bar Options.
Promoting Your Online Calendar Through Print
Premium Print isn't just a print product — it's a bridge between your physical publication and your online calendar. Each print page can include QR codes linking readers directly to event listings online. The generic ad option promotes your calendar URL and invites event organizers to submit and feature their events. This creates a cycle where print drives online engagement, and online engagement generates the content that fills your next print edition.